Information for Incoming students

Information for Incoming Exchange Students

Please submit the following documents in one PDF file to the address KUGincomings(at) latest by March 15th.
In order to access your recordings, the appropriate links (f.i. Youtube link or Dropbox link to your video) and the link to the portfolio (necessary for composition students and drama students) must be listed separately in the email.


Please note:

The PDF file must not exceed 15MB in size.

All documents must be scanned in the order (1.-6. see below) and be sent in one connected PDF file.

Please name the file as following: last name, first name of the applicant, instrument or subject, BA or MA, Erasmus code of the sending university.

Example: Muster_Marie_Violine_BA_D KOELN03



Order of the Documents:

  1. Application  Form of the Student (Student Application Form for Incoming Students)
  2. Learning Agreement (LA)
  3. Curriculum Vitae (CV)
  4. Motivation Letter
  5. Copy of Passport
  6. possibly Certifications, if required (please see Application Requirements)



Application Requirements

Please include a link to app. 30 min. of your performance, portfolio or composition in your application.


Singers and Instrumentalists present three musical pieces or songs/arias from different periods (duration: max 30 min.). The single musical pieces must be recorded unedited and show the applicant’s entire body (long shot). Singers are required to perform at least one “Lied” or aria sung in German.

Applicants for the Jazz program must prepare and submit the following pieces from the standard repertoire: one ballad, one functional-harmonic piece, one blues and one original composition.

Composition Students enclose a few compositions of varying instrumentations. If any recordings are available on the web, please provide a link.

Acting Students should show extracts from theatre performances, possibly scenes and at least one monologue.

Stage Design Students submit a portfolio.

Musicology Students are asked to provide an overview of the progress of previous studies (titles of successfully completed courses and submitted term papers in German or in English, 1-2 works as an example.

Music Theory Students are asked to provide the most recent transcript of records from the home university and 2-3 examples of submitted term papers or written musical analyses in German or in English. Optionally you may send in compositional studies on musical styles.

Electric Engineering – Sound Engineering Students are asked to provide the most recent transcript of records of all previous courses including courses in audio technique, digital signal processing and acoustics. Advanced students must also submit reports or papers from seminars, study projects or internships in German or English.



It is important that the given material is as diverse as possible to produce a good overview of the artistic spectrum.

Voice, Pianist and Acting students must send a video material; for other subject areas, an audio material (without image) is sufficient.


The above listed documents must be sent from the International Office of the Partner Institution in one PDF file (max. 15MB) to KUGincomings(at) . Other data formats or single documents cannot be accepted.

The application must arrive no later than March 15th for the Winter Semester and October 10th for the Summer Semester of the next academic year and will be subsequently passed on to the respective departments.

Further important information regarding your application can be found here (Institutional Information).




We recommend applicants for the incoming Erasmus+ program to inform themselves extensively: beside the personal choices (teacher, teaching method, subject matter) which involve the Major Artistic Subject (Zentrales Künstlerisches Fach [ZKF]), the KUG’s homepage features an overview of all offered courses (other subjects) that can be chosen by any exchange student, such as choir, orchestra, all academic lectures as well as courses that do not require intensive individual supervision.


Well-defined information on the Learning Agreement (LA) will ease the subsequent evaluation and make it possible for the student to get accreditation of the achieved ECTS-Credits at the home institution.

To help you to fill out the LA, we have compiled a guide:
How to Fill out the Learning Agreement

If possible, students should attain 30 ECTS-Credits per semester (refer to the Erasmus+ policies).

At least 3 ECTS-Credits per month (return limit for mobility allowance) must be accounted.

The signature of the Vice Rector of Studies on the Learning Agreement form is a necessary requirement to acknowledge the placement for the exchange student. The signed Learning Agreement serves as an Acceptance Letter.




Language of Instruction and German Proficiency

The language of instruction at the KUG is German. Some few lectures, above all in degree programs Electronic Engineering – Sound Engineering, Musicology and Sound Design as well as the courses for master studies Jazz (Instrumental/Vocal) are offered also in English. Erasmus+ students at the KUG can take these lectures and receive ECTS-Credits accordingly. Whether a professor in the Major Artistic Subjects (ZKF), such as Piano, Flute, Violin, etc., teaches in a language other than German depends on each professor.

A guide to which courses at the KUG are offered is in the following manual "How to Find out Which Courses are Offered”.

The language of instruction can be selected in the search interface for courses on KUGonline as described in the manual, and it would show those that could be completed in English according to the information of the professor, for example. For the other courses that are not shown here, the language of instruction could possibly be arranged individually after an agreement with the professor.

We would like to ask for your understanding that the Department of International Relations cannot answer questions regarding specific courses or ECTS-Credits.

We, therefore, refer you again to the FAQ in the manualHow to Fill out the Learning Agreement




Procedure at the KUG

We would like to make an Erasmus stay possible for the Erasmus+ applicant, as long as the qualitative requirements are fulfilled and a placement by the respective professor is available.

The entire selection process could take up to 10 weeks. The Department of International Relations advises the partner universities and the student with the mailing of the signed LAs over the allotment of placement (limited admission); the LA is also valid as an Acceptance Letter.




Accommodation in Graz

Concerning accommodation, the Department of International Relations recommends incoming Erasmus+ students to send in a Housing Application over the website of the OeAD ( in order to reserve a place. Also here are the deadlines:

Application for the Winter Semester: June 15th
Application for the Summer Semester: November 15th

Incoming Erasmus+ students must register at the Registrar’s Office (Studienabteilung) in person. Here are the general Admission Periods (=Enrollment Periods) for students, which could be retrieved updated on the homepage.

Participation at the Welcome Information Day is mandatory.

Erasmus+ students are exempt from study fees; however, the Austrian Student Association (Österreichische Hochschülerschaft [ÖH]) fee (approx. 20 EUR) must be paid.





Students are required to take care of their own insurance (health insurance).




Transcript and Erasmus+ Confirmation of Stay

After the completion of an Erasmus+ stay at the KUG, students give notice of departure at the Registrar’s Office (Studien- und Prüfungsabteilung) and receive (provided that all exam results are already available) a Transcript of Records (Sammelzeugnis). If not all exam results are available yet, the Erasmus students could request the Transcript of Records via the Department of International Relations (AIB) later by email.

The Erasmus+ Confirmation of Stay (Aufenthaltsbestätigung) must be filled out and submitted in person at the AIB to be approved.




Click here for more information regarding deadlines.



Revised: May 2018